HOW TO SET UP A TELEPHONE TREE
SECTION 11 - HIRAM'S HANDBOOK
There are many times when a Master wants to get word out quickly and directly to
the membership. Those include Memorial Services, a public supper or some other
Lodge event where he would like to have a good turn-out. It is not possible for
him to contact everyone himself, but with a good telephone tree, he can do it.
These are the steps:
First, identify your members who live locally who would like to be called and
who are able to attend your events.
Second, pick your Chairman.
Third, enlist one committee member for each ten brothers you would like to
be able to contact.
Fourth, give each of your Committeemen a list of ten (10) members he is to
call and tell him to put it in his wallet.
Here is what it looks like in outline:
TELEPHONE COMMITEE
Committee members may be house-bound or bed-ridden. Enlist their
aid by personal contact.
As a control to verify that each committeeman is doing his job
regularly, it may be worthwhile to have one officer or regular attendee on each
committeeman’s list. If he does not receive his call on time, he can contact
the Master or committee chairman.
The Master receives input from his Wardens, Secretary and
various committee chairmen and from this, determines what the telephone
information will be. He gives this to the Telephone Committee chairman who
passes it along to the committee members, who in turn pass it to the Brethren on
their list.
Feedback from the members such as sickness, need for
transportation to a meeting, future change of address, etc., is sent back to the
chairman who passes it to the Master or the Secretary.
The above chart is made for a Lodge with a calling list of 100
members. It can be enlarged or reduced, to suit the size of the Lodge and its
membership within the “toll free” calling radius. The Chairman might be one
of the regular officers.
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