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lodge budget
CHAPTER x
THE WORSHIPFUL MASTER'S
HANDBOOK
Grand Lodge, F.A.A.M. of the
District of Columbia
Effective Management can be described as a continuous
cycle of planning, organizing, directing and controlling. The annual
process of budget preparation is an integral part of the planning phase of
this cycle. The approved Lodge budget is the plan stated in financial
terms and provides a yardstick against which the Lodges activities are
measured.
Budgeting provides the Lodge with a preview of the coming
year. Income from dues, fees and interest are anticipated, expenses are
detailed and scheduled, needed transfers of funds from investments may be
projected, and many other decisions are made in advance of the actual
need. If actual results do not develop according to plan, the Lodge must
be aware of the deviations as soon as possible so that alternative action
can be taken.
RESPONSIBILITY AND ADMINISTRATION
The preparation of the Lodge budget requires involvement,
coordination, and communication among the Worshipful Master, Secretary,
Treasurer, the Trustees of Securities and the Budget Committee. Due to the
complexity of this interaction and the need for a comprehensive and
accurate budget, the budgeting process should be coordinated and the
budget prepared by the Budget Committee. The Budget Committee should
monitor any variations from budget and make periodic reports to the Lodge
and the Worshipful Master.
PURPOSE
The reasons for preparation of a Lodge budget are
mainly to:
1. Provide the Worshipful Master with a device for
planning and coordinating Lodge activities as well as to control
expenditures.
2. Eliminate the need for Lodge approval of
expenditures at each meeting night.
3. Keep the Lodge officers and members apprised of
Lodge income and expenses and its financial condition.
TIMING
The Lodge budget may be prepared either on a Masonic Year
or Calendar Year basis, whichever the Lodge so chooses. A Calendar Year
budget would more closely coincide with the Worshipful Master’s term which
is basically January 1 thru December 31 where-as a Masonic Year budget of
October 1 thru September 30 would coincide with Grand Lodge reports,
etc.
Estimated Budget
For the period __________ to __________
Income
| Dues |
|
| Fees |
|
| Interest |
|
| Donations |
|
| Transfers from Trustees |
|
| Total Estimated Income |
|
Expenses
| Salaries |
|
| Taxes (FICA & Unemployment) |
|
| Office Space
Rental |
|
| Insurance |
|
| Lodge
Bulletins |
|
| Postage (including envelopes) |
|
| Charity |
|
| Death
Notices |
|
| Flowers |
|
| Lodge
Dinners |
|
| Office & Computer Supplies |
|
| Grand Lodge
Dues |
|
| Grand Lodge
Banquet |
|
| Grand Visitation (including GM
gift) |
|
| Ladies
Night |
|
| Past Masters
Night |
|
| Wardens
Night |
|
| Lodge
Picnic |
|
| Refreshments |
|
| Miscellaneous |
|
| Total Estimate Expenses |
|
__________________________________ Lodge #
______________
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